Business Status

The Account Balances section lists all accounts set up in Maintain Chart of Accounts, including all cash, payable, and receivable accounts. The accounts are listed by description and ID. The final column lists the cash balance for each account. Account Balances is customizable; just click the Customize button.

You can sort the accounts by account ID (second column); just click the Account ID heading at the top of the column.

There are three links at the bottom of the grid:

• View Account List: Click to see a detailed list of all current accounts.
• View Balance Sheet: Click to view the standard Balance Sheet (financial statement) for your company.
• Reconcile Accounts and Import Bank Statements: Click to access the Account Reconciliation window.

The Revenue section gives you a snapshot of your company's revenue figures for each accounting period in the current fiscal year.

Revenue amounts: At the right of the section are dollar amounts for

• Total Revenue
• Cost of Sales
• Gross Profit
• Expenses
• Net Income

Since cost of sales reduces total revenue, gross profit is expressed as

total revenue – cost of sales

Since expenses reduce gross profit, net income is expressed as

gross profit – expenses

The graph: At the left of the Revenue section is a graph showing trends for each of the leading revenue figures through each period of the year. You can see at a glance, for example, if your total revenue for the year is tending up or down.

There are three links at the bottom of the grid:

• View Income Statement: Click to view the standard Income Statement (financial statement) for your company.
• Set up a Budget/Edit a Budget: Click to access the Budgets window.
• View Budget vs. Actual: Click to view the Account Variance report for your company.

The Customers Who Owe Money section lists all customers with outstanding invoices or beginning balances. For each customer, the list includes the following:

• Customer ID
• Customer Name
• Amount Due
• Due Date

You can sort customers by due date (fourth column); just click the Due Date heading at the top of the column.

There are three links at the bottom of the grid:

• View Sales Invoice List: Click to see the Sage 50 Sales Invoice List.
• Write Letters to Customers: Click to go to the Create a Letter Template wizard, where you can create custom letters for your customers.
• Receive Money: Click to go to the Sage 50 Receive Money window.

The Vendors to Pay section lists all vendors with outstanding purchase invoices or beginning balances. For each vendor, the list includes the following:

• Vendor ID
• Vendor Name
• Amount Due
• Due Date

You can sort vendors by due date (fourth column); just click the Due Date heading at the top of the column.

There are three links at the bottom of the grid:

• View Purchases List: Click to see the Sage 50 Purchase/Receive Inventory List.
• Make a Payment: Click to go to the Payments window, where you can make a payment to an individual vendor.
• Make Multiple Payments: Click to go to the Select for Payment window, where you can choose a range of vendors and invoices to pay.

The Aged Receivables grid shows the dollar amount of all outstanding customer invoices in each of the four aging categories set up in Customer Defaults. The final column in the grid lists the percentages of outstanding bills in each category. For example, if aging Category 1 shows 50%, that means 50 percent of all outstanding customer bills fall into this category.

You can sort the four aging categories (first column); just click the Days Overdue heading at the top of the column.

The pie chart: The pie chart at the left of the Aged Receivables grid gives a graphic representation of the percentages in each aging category. The percentages are color-keyed; match them with the colors in the Key column. For a detailed listing of all customers who owe you money, click the chart; the Sage 50 Collection Manager will appear.

There are three links at the bottom of the grid:

• View Customer List: Click to see the Customer List, which lists a variety of customer-related information.
• View Aged Receivables Report: Click to view the Aged Receivables report for your company.
• Receive Payment: Click to receive payment on a customer invoice.

The Aged Payables grid shows the dollar amount of all outstanding vendor invoices in each of the four aging categories set up in Vendor Defaults. The final column in the grid lists the percentage that falls in each aging category of all outstanding bills. For example, if aging Category 1 shows 50%, that means 50 percent of all outstanding vendor bills fall into this category.

You can sort the four aging categories (first column); just click the Days Overdue heading at the top of the column.

The pie chart: The pie chart at the left of the Aged Payables grid gives a graphic representation of the percentages in each aging category. The percentages are color-keyed; match them with the colors in the Key column. For a detailed listing of all vendors you owe money to, click the chart; the Sage 50 Payment Manager will appear.

There are four links at the bottom of the grid:

• View Vendor List: Click to see the Vendor List, which lists a variety of vendor-related information.
• View Aged Payables Report: Click to view the Aged Payables report for your company.
• Make a Payment: Click to pay an individual vendor invoice.
• Make Multiple Payments: Click to pay more than one vendor at a time.

The Top Customers section lists the company's top ten customers based on gross-profit figures. These are the top ten customers for the last twelve calendar months rather than your company's fiscal year. Knowing your top customers can be useful, especially if you like to send "thank-you's" to your best customers or if you usually notify these customers of special sales.

For each customer, the list includes the following:

• Customer ID
• Customer Name
• Gross Profit

You can sort customers by gross profit (third column); just click the Gross Profit heading at the top of the column.

There are two links at the bottom of the grid:

• View Customer Sales History Report: Click to see the Sage 50 Customer Sales History report.
• Write Letters to Customers: Click to go to the Create a Letter Template wizard, where you can create custom letters for your customers.

The Find a Report section offers you a way to quickly locate and view a report or form. Do the following:

1. Use the Category drop-down to select a report category—for example, Customers & Sales.
2. Use the Report drop-down to select a specific report or form—for example, Customer Ledgers.

A brief description of the chosen report appears in the Description text box.

3. Now, you can do one or both of the following:
• To display the chosen report on the computer screen, select Display. You'll be able to work with the report as you would with any report in display mode.
• To print a copy of the report, select Print. You'll see the report Options window, which will let you filter the report, if desired, before printing.