Payments
You can write checks for vendor invoices, for payments that don't have a vendor invoice, and for prepayments or discounts. You can also write a check to a customer.
Note the distribution list box at the bottom of the window. The fields of the distribution box differ depending on whether you're applying the payment to invoices or expenses. If a vendor has open invoices, the Apply to Invoices tab will be in front. However, if you are entering a payment to a one-time vendor not in the system, the Apply to Expenses tab is defaulted.
You can also select the prepayment check box for a payment to an existing vendor where there isn't an invoice.
When you enter a payment, you can:
- Select the invoices to be paid on the Apply to Invoices tab or enter the line item information on the Apply to Expenses tab and have Sage 50 calculate the payment amount.
- Enter the payment amount and have Sage 50 select the invoices to be paid on the Apply to Invoices tab or enter the line item information on the Apply to Expenses tab. How does this work?
Use the way that works best for you. If you need to change the payment amount or the information entered on the tabs, go ahead. Just be sure the payment amount equals the total of the amounts on the tabs before you save the payment.
Payments vs. Write Checks: Which one should I use?
- Use Write Checks if
2. You are not paying an invoice that is in the system and do not need to update inventory or job costing expenses.
- Use Payments
1. You need to record the receipt of inventory items.
2. You need to record the payment of a vendor bill/invoice that is in the system.
3. You need to update job cost expenses with a payment.
Learn More
Are
you paying a regular vendor or one that is not on file?
Entering
cash purchases and manual checks
Is
this a payment you make on a regular basis?
Printing
and previewing check for invoices
Using the Track It panel
You can use the Track It panel to update the tracking status of a payment (pending, expired, etc.), including assigning it to a specific user or all users that have a specific role in your company.
Why does Sage 50 print "duplicate" on my check when I know it isn't a duplicate?
Sage 50 will print "duplicate" on the check if a Check Number has already been assigned to the check, either because it was printed before or because the Check/Reference Number field on the Payments window was filled in prior to printing. On the Payments window
- Complete the Check/Reference Number field ONLY if the check was printed outside of Sage 50, such as by hand.
- Leave the Check/Reference Number field blank if you plan to print the payment you are entering. Sage 50 will automatically assign the next check number when you click Print and it will not print "duplicate" on the check.
Recalculating
the cash balance in Payments
Add an Attachment
You can attach files, such as Word or Excel documents, to a payment.