Print Checks for Invoices

How Do I...

You can print checks individually or in a batch. Always remember to leave the check/reference number blank, otherwise Sage 50 assumes that a check has already been printed and will not print the check.

ClosedPrinting an Individual Check for an Invoice

Tip: If you are paying one invoice, instead of following steps 1-4, you can open the invoice on the Purchases/Receive Inventory screen and click Pay Now. The Pay Now link is located next to the invoice status for invoices that have not been paid in full. This will take you to the Payments screen with the invoice selected to be paid. Go to step 5 to print the check.

  1. From the Tasks menu, do one of the following:
  2. Sage 50 displays the Payments window.
  3. Enter or select the vendor ID that you want to pay. To display a list of existing vendors, type ? in this field, or select the Lookup button.

  4. With the Apply to Invoices tab shown, enter the amount of money you're paying the vendor in the Payment Amount field. Sage 50 will look on the Apply to Invoices tab for an invoice matching that amount. If one is found, it will be selected to pay. Otherwise, the payment amount will be applied to the first invoice listed. If there is an amount remaining, it will be applied to the next invoice and so on until the entire payment amount is applied.

    If you don't want Sage 50 to automatically select the invoices to pay or if you want to change what has been selected, on the Apply to Invoices tab, select the Pay check box next each the invoice that you want to pay.

    Tip: You can use the Pay All/None links to check or uncheck all of the invoices listed.

    Make sure the Payment Amount is equal to the total of the amounts from the Apply to Invoices and Apply to Expenses tabs.

  5. Select the Print button.
  6. Select the check disbursement form that you want to use from the dialog box.

    Tip: You can use the Pay All/None links to check or uncheck all of the invoices listed.



    Tip:     If you want to print item descriptions on your check stubs (as well as item quantity, item ID, and item amount) choose the OCR Multi-Purp AP Detail Cont or OCR Multi-Purp AP Detail Laser form when printing checks.
  7. If you're unsure of how the check will be aligned, select the Print Sample button. This prints a sample check with placeholder text, instead of the actual check. If your checks have pre-printed numbers, this will use the first number, thus printing a void check. Make sure you enter the correct number. For example, if you aligned your forms as a practice using check #3002, make sure you enter check #3003 here (the last check number printed plus 1).
  8. After the check aligns to your satisfaction, select the Print button.

    The check prints.

ClosedPrinting a Check for More Than One Invoice

  1. From the Analysis menu, select Payment Manager. Sage 50 displays the Payment Manager window.
  2. Enter or select the vendor ID that you want to pay. To display a list of existing vendors, type ? in this field, or select the Lookup button.
  3. Enter the amount you want paid for each invoice.
  4. Select the Check button to print the check.

    Tip:     If you want to print item descriptions on your check stubs (as well as item quantity, item ID, and item amount) choose the OCR Multi-Purp AP Detail Cont or OCR Multi-Purp AP Detail Laser form when printing checks.

Closed Printing Checks in a Batch for Vendors

  1. From the Tasks menu, choose Select for Payment. Sage 50 displays the Select for Payment--Filter Selection window.
  2. Choose your filter options and select OK to display the Select for Payment window.
  3. Enter or select the cash account from which you will be writing the checks.
  4. Select Check as the payment method.
  5. Select each invoice you want paid.
  6. Select the Print button, and Sage 50 will create one check for all the invoices from the same vendor you selected.

    Tip:     Select the Report button to print a "pre-check" register that lists all payments that you have currently selected in the window. In other words, this is a list of vendor payments that will be made (checks that will be printed) when you click the Print button. You can use this preview report to examine payment detail, approve selected vendor checks, and prepare the check order before they are actually printed and posted.

Closed Printing Checks from the Select a Report or Form Window

  1. Create checks for the vendors you want to pay in Payments. Save these checks without entering a check number.
  2. From the Reports & Forms menu, select Forms, then Checks.
  3. In the Forms list on the Select a Report or Form window, select the check form you want to use (for example, preprinted form, multiple checks on preprinted forms, and so on). Click the Preview and Print button. Sage 50 displays the Preview and Print filter screen.

    Tip:     If you want to print item descriptions on your check stubs (as well as item quantity, item ID, and item amount) choose the OCR Multi-Purp AP Detail Cont or OCR Multi-Purp AP Detail Laser form when printing checks.
  4. On the Print/Email tab, fill in the check information.
  5. Make sure the printer information on the Print Setup tab is correct.
  6. If you need to change the check alignment, select the Align button on the Print Setup tab, and adjust the vertical and horizontal alignments. To print another practice check, select the Practice button in the Align Form window. This prints variables (X's, N's, and so on) instead of the actual check. If your checks have pre-printed numbers, this will use the first number, thus printing a void check. Make sure you enter the correct number. For example, if you aligned your forms as a practice using check #3002, make sure you enter check #3003 here (the last check number printed plus 1).
  7. After the check aligns to your satisfaction, select OK to return to the Preview and Print filter screen.
  8. Click Print/Email. Sage 50 displays the Print dialog.

  9. Make any necessary changes to the printer information and select OK.

    The checks print.

ClosedPrinting a Batch of Checks from the Payments Window

  1. Create checks for the vendors you want to pay in Payments. Save these checks without entering a check number.
  2. In the Payments window, select the Print drop-down button and then choose Select Checks to Print. Sage 50 displays the Preview and Print filter screen.

  3. On the Print/Email tab, fill in the check information.

    Make sure the form you want to use to print the checks is selected in the Use this form field. You can choose a different form if the correct form is not selected.

    Tip: If you want to print item descriptions on your check stubs (as well as item quantity, item ID, and item amount) choose the OCR Multi-Purp AP Detail Cont or OCR Multi-Purp AP Detail Laser form when printing checks.

  4. Make sure the printer information on the Print Setup tab is correct.
  5. If you need to change the check alignment, select the Align button on the Print Setup tab, and adjust the vertical and horizontal alignments. To print another practice check, select the Practice button in the Align Form window. This prints variables (X's, N's, and so on) instead of the actual check. If your checks have pre-printed numbers, this will use the first number, thus printing a void check. Make sure you enter the correct number. For example, if you aligned your forms as a practice using check #3002, make sure you enter check #3003 here (the last check number printed plus 1).
  6. After the check aligns to your satisfaction, select OK to return to the Preview and Print filter screen.
  7. Click Print/Email. Sage 50 displays the Print dialog.

  8. Make any necessary changes to the printer information and select OK.

    The checks print.

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Published: March 21, 2017
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