Enter a Payment to a Vendor Not on File

To enter a payment for a vendor who has not been entered through Maintain Vendors, follow these steps:

From the Tasks menu, do one of the following:

Select Payments.
Select Bills and then Pay Bills.

Press Enter to skip the Vendor ID field.
Select the Pay to the Order of arrow button. Enter the vendor’s name and address in the window that appears.
Once you’ve entered the name and address information, select OK.
Select the payment method to designate the type of payment being made, for example, Check.

Tip: You can click the Payment Method link to add, edit, or delete payment methods.
Enter the purchase on the Apply to Expenses tab.

Note: If you enter an amount in the Payment Amount field, the Apply to Expenses tab will populate with this amount on one line item. You might want to do this if you don't need to track any details about what this vendor has purchased.

If the line item contains serialized inventory, you will need to either add or select serial numbers for the item(s). Select the line item with the serialized inventory item, then select the Serial No button to enter or select serial numbers. Either the Serial Number Entry or the Serial Number Selection window appears, depending upon whether you entered a positive or negative quantity. Which window will appear? Enter or select the serial numbers you need and select OK when you're finished to return to the Payments window. However, if the payment has more than one line item that contains serialized inventory, you can select the OK/Next button to save the current entry and move to the next serialized item.

Select the Print button if you want to print and save the check. Otherwise, click the Save button.

Enter a Payment to a Vendor Not on File

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