Selecting invoices to pay is a two-step process.
This window lists all outstanding invoices, credit memos, and prepayments. By checking the Pay column on the far right, you tell Sage 50 which invoices you want to pay. If you have multiple invoices from a single vendor selected, then only one check will be created for the total amount of these invoices.
If an invoice is waiting on a bill from a vendor, you will not be able to select that invoice to pay. Only once you receive the invoice and enter the invoice number on the Purchases/Receive Inventory task window will you be able to select the invoice for payment.
To select invoices for payment follow these steps:
Tip: To display
information about the invoice that you want to pay, select the Detail
button.
To print a "pre-check" register that lists all payments that
you have currently selected in the window, select the Report
button. In other words, this is a list of vendor payments that will be
made (checks that will be printed) when you click the Print
button. You can use this preview report to examine payment detail, approve
selected vendor checks, and prepare the check order before the checks
are actually printed and posted.
The Total Checks field at the bottom right of the window is updated each time a check is marked or unmarked for payment. If Automatic Recalculation is turned on in Maintain Global Options, or if you select the Recalculate button, the account balance and the Balance After Checks fields update as you check and uncheck invoices as well. This shows you the account balance, how much you are paying, and what your balance will be after payment.
The original invoice will not be updated if you change the amount here, but the amount in the Pay Amount field will reflect any changes.