When you select the Amount Paid at Sale link in the Sales/Invoicing window, Sage 50 displays this window. It allows you to enter a receipt for the sale at the time the sales invoice is posted. You can enter the amount paid on this invoice, the payment method, and the G/L account to receive the payment.
Note: You can only enter one payment for the invoice using this method. All other payments must be entered and applied by going to Tasks > Receive Money
.Deposit Ticket ID: The date from the Control Panel in Windows appears in this field, but you can change it. All receipts that have the same date for account reconciliation will have the same reference number.
Reference: Enter information in this field that will help you identify this receipt such as the check number or the word cash. This is a required field.
Customer ID: This appears based on the customer selected on the invoice and cannot be changed here.
Date: The date is the invoice date and cannot be changed here.
Name: The customer's name and billing address are displayed and cannot be changed here. This information can be changed on the invoice, and any changes made will be reflected here too.
Receipt Amount: Enter the amount the customer is paying at this time.
Payment Method: From the list, select the method of payment this customer is using. The payment methods are entered on the Pay Methods tab of the Customer Defaults window. How do I set up payment methods?
Cash Account: The account that appears here when you open the Receive Money at Time of Sale window is the last Cash Account that was used on the Receive Money task window. You can select a different account or add a new one here.
If you have the Hide General Ledger Accounts global option activated, the Cash Account lookup list displays only names of cash accounts currently set up in the chart of accounts. Select the cash account name to apply to this payment receipt.
Note: If you want to apply an alternate G/L account (an account that uses an account type other than Cash) for this payment receipt, you must select the button.
Record: If your customer has paid by credit card, and you aren't processing the credit card payment through Sage 50, click the button to record the credit card information for this transaction. This button will be disabled if the credit card was authorized through Sage 50. (Process button).
Process: If your customer is paying by credit card or ACH and you want to process the payment through Sage 50, click this button. You must have a Sage Payment Solutions processing account to do this. This will take you to Sage Exchange where you can enter the bank account (for ACH) or credit card information or use a credit card reader to process the credit card transaction. If you have already processed the payment, the Transaction Information window will appear.This button will be disabled if an authorization code has been entered manually (Record button).
Note: If the payment was authorized using Sage Exchange, "(Approved)" appears below the Record and Process buttons.