Process Credit Card Payments Using a Card Reader
Your customers can use a credit card to pay for goods and services that your business provides.
Note: Before you can process credit card transactions through Sage 50, you need to sign up for Sage Payment Solutions. How do I do this?
Use the following procedure to process a transaction by "swiping" the customer's credit card through the card reader.
Enter the receipt information:
- Do one of the following:
- From the Tasks menu, select Receive Money. In the Receive Money window, enter the receipt information. (For example, select a sales invoice that the customer is paying, and enter the balance they are paying.)
- From the Tasks menu, select Sales/invoicing. In the Sales/Invoicing window, enter or select your customer's invoice, and select the Amount Paid at Sale link. In the Receive Money at time of sale window, enter the receipt information.
- Choose a credit card payment method (VISA, MasterCard, American Express, and so on). How do I set up credit card payment methods?
- Enter or select a cash account to record the money you are receiving. There are several methods for determining which type of cash account you should select. Tell me how to select the correct cash account.
- Enter the rest of the receipt information (date, amount, etc.)
- Select to record the credit card payment authorization or to process the credit card payment using Sage Exchange.
To record a credit card payment that was authorized using a credit card reader outside of Sage 50:
- Click the Record button.
- Enter the last 4 digits of the credit card number, the expiration date, the authorization code, and any comments.
- Click Save.
- Click the Record button again to open the Credit Card Information screen if you want to print a credit card receipt.
- Save the transaction.
To use a credit card reader to authorize a credit card payment within Sage 50 using Sage Exchange:
- Click the Process button.
- Sage Exchange opens where you'll have the option to swipe the credit card if you are using a credit card reader.
- After the credit card is authorized, you will see the Credit Card Information screen. You can print a credit card receipt from this screen if you want to.
- Save the transaction.
Additional Information
- ACH and Credit card receipts are recorded on the date they are authorized. You cannot authorize or process a postdated or predated ACH or credit card receipt using Sage Exchange.
- You can authorize negative receipt amounts (refunds) using Sage Exchange. How do I enter and process credit card or ACH refunds?
- After a payment is approved (authorized) using Sage Exchange, the transaction amount will be processed (settled) by the payment gateway service in daily batches. The default Batch Settlement Time preference is approximately 3:00 AM (Eastern time) each day that authorizations are requested. You can change your daily batch settlement time preference at the gateway provider Web site. Contact your merchant account provider to determine when funds are deposited into your business's checking accounts.
- On the Transaction Information screen, the payment will show as "Pending" if you have manually typed in an authorization code. It shows as "Sale - Approved" if it was approved via Sage Exchange.
What do you want to do next?
- Learn about Sage Payment Solutions
- Set up an expense account for merchant discount fees
- Enter merchant discount fees in Sage 50
- Look up the current payment status of a sales invoice
- Enter and process customer card refunds
- Perform other accounts receivable tasks
- Read the Accept Credit Card Payments overview