Write
Checks
How Do I...
The Write Checks window is a simplified version of the Payments
window. Write Checks allows you to quickly enter check information without
having to make individual line-item distributions.
Write Checks vs. Payments: Which one should I use?
1. You simply need to enter a payment and print a check "on the fly."
2. You are not paying an invoice that is in the system and do not need to update inventory or job costing expenses.
1. You need to record the receipt of inventory items.
2. You need to record the payment of a vendor bill/invoice that is in the system.
3. You need to update job cost expenses with a payment.
Learn More
Writing
expense checks
Like the Payments window, Write Checks lets you write a
check to a vendor. Unlike Payments, however, Write Checks doesn't
let you pay vendor invoices or make prepayments. So Write Checks should
be your choice whenever you want to make payments for transactions, such
as expenses, that don't involve invoices or the need to track
inventory.
If you need to distribute a payment to multiple line items,
select the Split button. The Split
Transaction window appears; there, you can enter the appropriate line-item
information.
Write expense
checks
Make
line-item distributions when writing expense checks
Do
you need to edit an expense check?
If you click the List
button while working in Write Checks, the Select
Write Checks window appears, letting you select and edit any check
previously entered in the Write Checks window.
You can also edit these checks through the Payments
window, using the List button
there. However, once you edit the check in the Payments window, it will no longer be treated as a payment
coming from Write Checks. Instead, Sage 50 will treat the check
as a regular payment, and you can then work with it in the Payments window,
applying it either to expenses or invoices just like any other regular
payment.
Is
this a payment you make on a regular basis?
Sage 50 has two methods for handling payments that you
make on a consistent basis. Memorized transactions are like a template
that you can quickly flesh out for specific transactions. They are not
posted to the general ledger. Recurring transactions are complete transactions
you set up to happen on a set timetable—monthly,
quarterly, yearly, etc. An example would be if you have a monthly service
contract with a vendor.
Enter a
memorized payment
Enter
a recurring payment
Printing
and previewing expense checks
Sage 50 gives you the opportunity to review the information
that will appear on forms before you print them. The Print
button in the toolbar of Payments gives you three options: Select Print Preview to look over a check before
printing; when you're ready, select Print
for a hard copy of the check; select Select Checks to Print if you want to print a batch of checks from this window.
Preview
a check before printing
Print
a form from a task window
Set up check printing defaults
Why does Sage 50 print "duplicate" on my check when I know it isn't a duplicate?
Sage 50 will print "duplicate" on the check if a Check Number has already been assigned to the check, either because it was printed before or because the Check Number field on the Write Checks window was filled in prior to printing. On the Write Checks window
- Complete the Check Number field ONLY if the check was printed outside of Sage 50, such as by hand.
- Leave the Check Number field blank if you plan to print the check you are entering. Sage 50 will automatically assign the next check number when you click Print and it will not print "duplicate" on the check.
Voiding
expense checks
Sometimes you need to void a check for an invoice. You'll
be able to do this for any checks that have been posted but not cleared
with the bank. To void a check:
- Display it in the window.
- Select the Delete
button.
- From the drop-down options,
select Void.
Void
an expense check
Recalculating
the cash balance in Write Checks
If you see the word Uncalculated
in the Balance field of the window,
then the Recalculate cash balance automatically
in Receipts and Payments in Maintain Global Options is currently
not selected. However, you can manually update cash balance; click the
link to find out how.
Recalculate
cash balance automatically
Help
with specific fields