Write Expense Checks

• From the Tasks menu, select Write Checks.

1. Enter or select the ID of the vendor you want to pay.
• To display a list of existing vendors, type ? in this field, or select the Lookup button.
• To add a new vendor, type + or double-click the field, which displays the Maintain Vendors window.
2. If you want this bill to be paid electronically, select the Electronic Payment box. (Sage 50 Premium Accounting and higher)

   Note: If the vendor is set up for default electronic payments, the Electronic Payment box will be checked automatically. If you don't want this to be an electronic payment, deselect the box.

3. Next, if this is an electronic payment, enter or accept the displayed Pay On date.
4. select the Pay check box.

1. If you are entering a handwritten check, enter the check number in the Check Number field. If you want Sage 50 to print the check, leave this field blank. If this is an electronic payment, the Check Number field will read "Electronic."
2. Enter or select the date of the disbursement, not necessarily today's date.
3. Enter the total amount of the check.

4. Select the payment method to designate the type of payment being made, for example, Check. If this is an electronic payment, the payment method will automatically be set to Electronic unless you have deleted that payment method.

   Tip: You can click the Payment Method link to add, edit, or delete payment methods.

5. If desired, enter a memo up to 30 characters long.

1. Enter or select the cash account from which you will be writing the check.
2. Enter or select the expense account you want to use to distribute the payment.
3. If you want to distribute this payment to multiple individual line items, select the Split button. The Split Transaction window appears, allowing you to make additional distributions. Tell me more about this.

4. In the Description field, Sage 50 offers a default description for the distribution. If needed, change it.

   This is for your reference only; the description will not print on the check.

5. If you are tracking job cost, enter or select the job you want to distribute the payment to.

Now, if you want to print the check, select the Print button; for step-by-step instructions on printing checks from the Write Checks window, see Print a Single Form from a Task Window. Otherwise, select the Save button to record the payment.