Expensing Items Used in Jobs

How Do I...

You will need to expense stock and non-stock items differently for jobs so that the cost of items is applied correctly toward a job.

When you purchase a non-stock, service, or labor type of item, you can enter the item using the Purchases or Payments windows and assign the expense for the item to a job at the same time.

When you use a stock item, you need to cost the item, so you should adjust inventory for the usage of that item. If the stock item has not been entered into inventory yet, you will first need to enter the item in inventory, as well. For any stock item you can use either method of expensing:

Applying the stock item to the customer's invoice (hence, posting cost of sales entry at the time of sale)

Or,

Adjusting inventory for the usage of the item (hence, removing the item from inventory and posting cost of sales to the job).

What do you want to do next?

Enter estimated job expenses and revenue
Print an estimate
Set up a job
Enter beginning balances for a job
Set up job cost codes
Set up job phases
Perform other job costing tasks
Read the job setup overview