Enter Estimated Revenue and Expenses for a Job

Use this procedure to enter estimated expenses and revenue for a job.

Click the Jobs navigation aid on the Customers & Sales Navigation Center and select View and Edit Jobs.
Select the job and click Open.
If the job uses phases (Sage 50 Premium Accounting and higher), be sure to select the Use Phases to track jobs in more detail check box so that you can enter estimate amounts for the phases and cost codes of the job. If the job does not use phases, then you can only enter a single estimate for revenues and a single estimate for expenses. If you are selecting this option for a job that did not use phases before, you should note the existing estimates for expenses and revenues before selecting this check box.
Select the Estimated Expenses & Revenue tab.
Do one of the following:

If the job does not use phases, enter amounts in the Revenues and Expenses fields.
If the job uses phases, the Revenues and Expenses fields will be replaced by a table containing phases, cost codes, and other columns so you can enter more detail.

Note: You cannot enter the same phase or phase/cost code more than once in the estimate. If you should accidentally do so, you will receive a message asking you to remove the duplicate phase or phase/cost code line. To do so:

Highlight the duplicate phase.
Click the Backspace button on the keyboard.
Then, hit TAB. This will clear the cost code field as well.
Finally, clear the fields for No. of Units, Expenses, and Revenue and click Save.

Note: If you have selected a Billing Method of Percent of Proposal for this job, Sage 50 will control the Estimated Revenues fields based on accepted Proposals entered for the job. Phases and Cost Codes for which there are no accepted proposal amounts will display "No Proposals." Tell me more about Proposals.

When finished entering job estimates, select Save, and close the window.

Note: You can use change orders to make changes to estimates and keep a record of these changes. An Estimates History section will appear at the bottom of the Estimated Expenses and Revenue tab if the job has change orders. This section will show any changes made to the original estimates as a result of change orders. (Sage 50 Premium Accounting and higher)

Enter Estimated Revenue and Expenses for a Job

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