The Maintain Budgets window lets you build a forecast of dollar amounts for selected accounts for each fiscal period. You can filter the accounts you budget for by account type (income statement accounts, expenses, etc.).
To open the Maintain Budgets window, from the Maintain menu, select Budgets.
When you close the year in Sage 50, your budgets automatically "roll over." That is, a new budget is created for the current year, based on the previous year's budget. You can then tweak the new budget as needed.
Note: You can maintain a single budget, for up to four years of information (the two open years and the year before and after) (Sage 50 Pro Accounting).
If you need more than a single budget, you can maintain as many different budgets as needed in Sage 50 Premium Accounting. (Sage 50 Premium Accounting and higher)
You can create a new budget from scratch, by copying an existing budget, or by using actual data.
Creating a budget from scratch
You can copy a budget to a Microsoft Excel worksheet (.xls). Simply open the budget in Maintain Budgets and click the Excel button in the toolbar.
Formulas and most formatting are preserved. You can also copy and paste a range of cells between Sage 50 and Excel.
You can import and export budget data in a comma-separated format (.CSV) that can be read by spreadsheet programs or text editors.
Use the Account Filters to determine the accounts that display for your budget. You can filter by account type (income, expense, etc.). You can also filter by account segment(Sage 50 Premium Accounting and higher) or department mask (Sage 50 Premium Accounting or lower). Check the box to show Inactive accounts, or accounts scheduled to be purged at year-end.
When working with budgets, it's easy to copy and paste cells, adjust and round amounts, allocate amounts, or select rows, columns, or cells.
Selecting and Copying/Pasting/Clearing Cells
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Adjusting/Rounding Budget Amounts
Allocating Budget Amounts
You can easily allocate a total amount for an account across the whole year. Click on the Total cell for the account in the grid. Right-click and choose Allocate Total Amount. Enter the total amount you want to allocate across the whole year. Click OK..
Note: You can also select Allocate Total Amount from the Edit menu.
You can set up alerts to let you know when specific accounts are over or under budget, for the current period or year.
If you create a budget using actual amounts for balance sheet accounts, beginning balance amounts may not come across. This is because Sage 50 tracks activity for balance-sheet accounts, not balances.
To correct this, you could do one of two things:
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If you need help with a specific field, click on the field name below.
You can attach files, such as Word or Excel documents, to a budget. How do I add an attachment?