You can set up your Job Ledger by using the options on the Job Costs submenu of the Maintain menu. Once you set up your jobs according to your preference, you can enter beginning balances for your jobs or enter estimates for your jobs.
To set up your job ledger accurately, you will need to:
To maintain and keep your job ledger up to date, you should enter or apply purchase and invoice information to the jobs during the progress of a job. If you set up jobs with phases and cost codes, you should specify the exact cost code and phase while applying a line item on a transaction to the job. (Sage 50 Premium Accounting and higher) You will need to apply purchases, reimbursable expenses, inventory usage, and revenues to jobs as you enter transactions in task windows. Usually you can apply a transaction to a job directly from the task window. For example, you can specify the job information on the following Tasks windows so that the transaction is applied to the job ledger:
You can also apply line items to jobs on the Quotes, Purchase Orders, and Sales Orders windows, but these transactions are not applied to the job ledger until the purchase order is applied to a purchase or the quote/sales order is converted to a sales invoice. By specifying job information while entering an accounting transaction, you are feeding Sage 50 all the information it needs to provide you detailed job-costing information.