Select Employees to Pay

How Do I...

This window allows you to pay employees in a batch or group. If you selected the wrong batch or group of employees, you can return to the filter window by clicking Selectat the top of the window.

Note: If you select Close on this window, no paychecks will be printed or posted. You will lose all the selections you just made.

ClosedI got an error that says I've exceeded the number of employees that my payroll solution allows me to pay. Why did I get this error and what should I do?

Your payroll subscription limits the number of employees that you can pay per month. For example, you may be subscribed to a Sage Business Care plan that allows you to pay 50 employees per month. This means that during each calendar month you can pay up to 50 employees as many times as you want to.

You have received this error because the employees you have selected to pay exceed the limit. You can either select fewer employees or select employees that have already been paid this month. Otherwise, you will need to upgrade your Sage Business Care plan (Gold or Platinum) or a monthly subscription.

To see which employees have been paid this month, you can view the Payroll Check Register. To do this, go to the Employees & Payroll Navigation Center and click the Reports navigation aid. Double-click Payroll Check Register in the list of Payroll reports. You can filter this report by different dates by selecting Options.

To see if you are subscribed to a Sage Business Care plan, go to Help>About Sage 50 Accounting.

Learn More

Closed Do you want to pay a single employee or more than one?

If you want to pay a number of employees, you've come to the right place. The Select Employees to Pay window, together with the Select Employees--Filter Selection window, lets you select a group of employees for payment and then create paychecks for the group.

You pay a single employee using the Payroll Entry option on the Tasks menu. In Payroll Entry, you can also enter manual paychecks for a historical record of previously written payroll checks.

Pay employees

Enter manual paychecks

Closed Is your company set up for automatic calculation of payroll taxes?

If you just installed Sage 50, federal, state, and most local payroll taxes will not calculate automatically for you during payroll entry. (In some cases, payroll tax amounts will be inaccurate or zero.) You must subscribe to a Sage Business Care plan and install the latest tax update to have payroll taxes and other deductions calculated within Sage 50. Otherwise, you will have to manually calculate and enter payroll taxes and other deductions on each paycheck.

Install the Sage 50 tax update

Troubleshoot payroll tax calculation errors during payroll entry

ClosedAre time-ticket hours or jobs involved in this payroll entry?

If an employee is set up with the Hourly-Time Ticket Hours pay method (possible only in Sage 50 Premium Accounting and Sage 50 Premium Accounting), then an asterisk (*) appears next to the employee's name in the Select Employees to Pay list (for example, *Steve W. Austen). The total hours worked displays the total number of time ticket durations for each employee recorded during the selected payroll period that have not been used to create paychecks.

If you need to apply an employee's salary to a specific job or jobs, select the Jobs button, and then fill in the information to apply hours worked and payroll amounts to those jobs.

Apply payroll expenses to jobs

ClosedPrinting and previewing paychecks

Sage 50 gives you the opportunity to review the information that will appear on forms before you print them. The Print button in the toolbar of Payroll Entry gives you two options: Select Preview to look over a paycheck before printing; when you're ready, select Print for a hard copy of the check.

Preview Forms Before Printing

Print a Form from a Task Window

Set Up Check Printing Defaults

Closed Recalculating the cash balance in Select Employees to Pay

If you see the word Uncalculated in the Balance field of the window, then the Recalculate cash balance automatically in Receipts and Payments in Maintain Global Options is currently not selected.

However, you can manually update cash balance; click the link to find out how.

Recalculate Cash Balance Automatically

ClosedHelp with specific fields

For a listing of fields in the Select Employees to Pay window, click the link.

Select Employees to Pay fields

Published: March 21, 2017
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