Select Employees to Pay Fields

How Do I...

In the Select Employees to Pay window, you can enter information in the following fields only:

Check Date: Enter the date you want on the employee checks. This defaults to the current system date.

Pay End Date: Enter the pay period ending date. This also defaults to the current system date. If you need to change this date, click the Select button, and then edit the Pay End Date field of the Filter Selection window.

Cash Acct.: The last cash account that you used to post payroll entries is typically selected.

Hours: If you set up the employee as hourly, then the number of hours worked for the pay period will appear here. Sage 50 multiplies the hours times the current rate for the employee and distributes it to the appropriate G/L accounts.

Salary: If you set up the employee as salaried, the employee's salary amount for the pay period appears here and is distributed to the appropriate G/L accounts. You also have the option to enter the number of hours worked for salary employees. Hours entered for salary employees will not affect the amount of the check.

# Weeks: This shows the pay period for the employees:

1: Employees who are paid weekly.

2: Employees who are paid bi-weekly or semi-monthly.

4: Employees who are paid monthly.

52: Employees who are paid annually.

Pay: Check this box to include the employee when you print checks.

Tip: Use the All (Select) button to select all employees for payment. Use the All (None) button to deselect all employees so that none are chosen for payment.

DD: If an employee is set up for direct deposit, select the DD check box to print a non-negotiable advice form notifying that a deposit has been made to the employee's direct deposit account(s).