Available in Sage 50 Premium Accounting and higher.
You can track employee expense tickets that are reimbursable to the employee (for example, mileage and parking fees).
Expense tickets selected as Reimbursable to the Employee are recorded for reporting purposes only. You cannot apply expense tickets to payroll. However, you can use the Reimbursable Employee Expense report to determine what needs to be paid to the employee.
To manually enter an expense in Payroll, you must first set up an employee field in Maintain Default Information for Employees (for example, Reimb_Exp). Select the Adjust button, and remove the new reimbursable expense field from Adjusted_Gross. Then, save the new field. During payroll entry, enter the amount of the expense in the new reimbursable expense employee field. Make sure to enter the expense here as a positive amount. The reimbursable expense will be added to the paycheck and not considered part of taxable wages.
You may want to write employee expense checks in accounts payable rather than payroll. You can enter a disbursement check in the Payments window. You will still have to enter the expenses manually, matching the Employee Reimbursable Expense report.