Use the Internal Accounting Review
We recommend that you run the Internal Accounting Review (IAR)
on a periodic basis throughout the year. That
way, you can find and resolve issues regularly and not be overwhelmed
at the end of the year. The Review is meant to be used to help you uncover
common mistakes, but is not exhaustive.
In this topic, we aim to help optimize your usage of the Internal Accounting
Review. Let's start at the top of the Internal Accounting Review page.
Click any
link below to learn more about using an area of the Internal Accounting
Review.
There are two buttons on the toolbar: Refresh
and Print Preview.
The Refresh button
allows you to refresh or update the information in the Accounting Review
after you've made changes. The Print
Preview button allows you to look at the report before printing.
In order to print an Internal Accounting Review report, you must first
preview it.
Each time you open the Internal Accounting Review, the
Review is run using the default reporting period of This Period. However,
you can change the reporting period to one that suits your needs. The
illustration above shows where you change the reporting period.
When you run the Internal Accounting Review for the first
time, we limit the number of transactions displayed to 20 per check. If
you want to display more or less transactions, you can change this limit
at any time. You can choose to display up to 1000 transactions per check.
If additional transactions are found that exceed your display limit, then
you will receive a message at the end of the list of transactions that
were found.
After you have run the Internal Accounting Review, we provide
a visual summary of what the review has found. In addition to the summary,
an indicator will be placed at the end of each check label. A red flag
indicates that you need to review the items that have been uncovered.
A green check mark indicates that no transactions were found for the check.
In the Internal Accounting Review window, you can choose
to show or hide the contents of one or more checks. For example, if you
are not interested in seeing the information for one of the checks, you
can hide the information from the window view. Simply, click the minus button to hide and click the plus button to show.
For every transaction that is found by the Review, you
will be able to go back to the original transaction or a report. This
is called drilling down to transaction detail. To get to the transaction
detail or report, click the transaction link. You will be taken to transaction
detail or report, which allows to further investigate
the transaction.
You can print two types of Internal Accounting Review (IAR)
reports:
- one that lists all of
the Internal Accounting Review checks
- one that lists one specific
Internal Accounting Review check
To print a report that
lists all IAR checks, click the Print
Preview button from the tool bar. Then click the Print
button to print the report.
To print a report that
list one IAR check, right-click on the name of the IAR check that
you want to print. Then, select Preview
this check from the menu. Click the Print
button to print the report.
For two of the IAR checks, you can select which accounts
to include or exclude from the check. The checks that allow you to select
which accounts to include are:
- Accounts receivable accounts
that are out of balance with the aged receivables report
- Accounts payable accounts
that are out of balance with the aged payables
report
- To select accounts, click
the plus button next to Select
your Accounts Receivable/Payable account. The accounts will appear and
you can select or clear any of the accounts. For example if you don't
use one of the accounts, you should probably clear the check box.
- Click Apply
to save your account selections.
In addition to all of the options that have been mentioned,
the Internal Accounting Review also has a right-click menu. This menu
contains two options:
- Refresh this page
- Preview this Internal
Accounting Review check
Select Refresh this page
to update and reload all information in the Internal Accounting Review.
Select Preview this Internal
Account Review check to preview and print a specific check. For
this menu option to be made available, right-click on the check name.
What do you want to do next?