Conversion changes for QuickBooks
Several key areas of payroll and employee
information are not converted. These are listed below:
- Information on the Employee and Employer tabs
of Employee Defaults is not converted. This must be set up manually
after running the Payroll Setup Wizard, either during the conversion or after the conversion is complete.
- The federal allowances on the Withholding tab will be set to 0 for all employees.
- In addition, the Employee and Employer tabs of
each employee record should be checked for completeness prior to processing
a payroll in Sage 50.
Note: The Employee and Employer tabs on the Maintain Employees window will be disabled until you run the Payroll Setup Wizard. In addition, the Pay Info and Withholding Info tabs will also be disabled.
- Employee Beginning Balances are not converted.
If you are starting to use Sage 50 in the middle of a payroll year,
you must enter your employees' beginning balances manually so that QTD
and YTD reports and W2 forms will be accurate.
- Social Security numbers will be converted only if you have checked the option "Allow this application to access personal data such as Social Security Numbers, customer credit card information, and other personal data". Tell me more about this.
Note: Credit card information will not be converted.
We recommend that you set up employees during the conversion. However, if you chose not to do this during the conversion, use the following procedure.
- Run the Payroll Setup Wizard in Sage 50. This
will establish basic payroll information, such as the state in which employees
work, 401k deductions, and vacation and sick time. Tell me more about running the Payroll Setup Wizard.
- Set up employee and employer deductions in Employee
Defaults. How do I set up employee defaults?
- Update your employees' records to ensure that
each one's deductions, pay, and withholding are set up properly. How do I set up employee records?
- Enter any beginning balances employees have. You
only need to perform this step if you are starting to use Sage 50 in
the middle of a calendar year and employees have year-to-date earnings. How do I enter employee beginning balances?