Enter Employee Beginning Balances

How Do I...

Once you save an employee, but before you post any transactions, you can enter year-to-date earnings and withholdings for the employee. You can only enter beginning balances for sales reps who are selected as Both (Employee and Sales Rep).

1. Open the Employee Beginning Balances window. How do I do that?

1. Do one of the following:
• From the Maintain menu, select Employees/Sales Reps.
• Click the Employees icon on the Payroll Navigation Aid.

Sage 50 displays the Maintain Employees/Sales Reps window.

2. Enter or select the employee ID to display the employee information. If you don't select an employee here, you can select one on the Employee Beginning Balances window.
3. On the General tab, select the Employee Beginning Balances button. Sage 50 displays the Employee Beginning Balances window.

2. If you didn't select an employee on the Maintain Employees window, select an employee on the Employee Beginning Balances window.

3. Set up dates for the balances you're going to enter. You can enter up to 52 dates for paychecks, or you can enter quarterly dates, so that quarterly reports and W-2s will compute properly.

   Beginning balances are available only for Employee fields, not Employer (Company) payroll fields.

4. When you're finished entering the dates, enter balances for each appropriate payroll field, gross pay, deductions, and allowances.

   Note: Deductions must be entered as negative amounts.

5. When you're finished entering the earnings and withholdings, select the Save button.
6. To enter beginning balances for additional employees, select another employee from the list.
7. After you have finished entering and saving the beginning balances, select the Close button to return to the Maintain Employees Sales Reps window.

What do you want to do next?

• Set up a sales representative
• Enter employee 401(k) contribution rates
• Set up employee pay levels and other employee defaults
• Set up common payroll deductions
• Pay employees
• Perform other payroll tasks
• Read the employee setup overview
• Read the payroll setup overview

Published: March 21, 2017
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