Void Paychecks

How Do I...

This can be used to void payroll checks that have been posted but not cleared. You can void paychecks either from the Tasks menu or directly from the Payroll Entry window.

ClosedTo void paychecks from the Tasks menu

  1. From the Tasks menu, select Void Checks. The Void Existing Checks window appears.

  2. At Account ID, enter or select the G/L cash account number used on the check you want to void.

    The window displays a list of the posted checks from the cash account you specified.

  3. At Void Date, Sage 50 offers the system date as default. Accept or change the date as needed.
  4. Scroll through the list to the check you want to void, and highlight the check.
  5. Select the Void button.
  6. Sage 50 asks you to confirm that you want to void this transaction. To void the paycheck, select Yes.
  7. If you want to void any more checks from this cash account, then repeat steps 3 through 6. Otherwise, select Close.

ClosedTo void paychecks from the Payroll Entry window

  1. From the Tasks menu, select Payroll Entry. The Payroll Entry window appears.
  2. Use the List button to find and display the paycheck you want to void.

  3. Next, select the Delete button, and from the drop-down list of options, select Void.

    The Void Existing Checks window appears with the selected paycheck highlighted.

  4. Enter or select the Void Date if different from the displayed system date.
  5. Select the Void button.
  6. Sage 50 asks you to confirm that you want to void this transaction. To void the paycheck, select the Yes button.
  7. If you want to void any more paychecks from this cash account, then highlight it in the list of checks, and repeat steps 4 through 6. Otherwise, select Close.

When you void a check

ClosedWhat happens if I delete the original check after it has been voided?

If you delete the original, both it and the voided counterpart will be deleted.

ClosedWhat happens if I delete the voided counterpart?

It will reinstate the original check.

ClosedHow do I edit a voided check?

1. Select the voided counterpart and click Delete to delete it. This will reinstate the original check and make it editable.

2. Make your changes to the original and save.

3. Re-void it if necessary.

What do you want to do next?

Published: March 21, 2017
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