Look
Up Items in a List
How
Do I...
To search for records that are in a list
-
Type a question mark (?) in the record ID field, click the right
mouse button in the record ID field, or if available, select the Lookup
button (a magnifying glass).
Sage 50 displays a list (accounts, vendors, customers, inventory
items, and so on) that you can choose a record from. Depending on the
type of lookup list, you can do several different things before selecting
a record.
- To search
for a record in a list, select the Find
button. This allows you to search for information anywhere within each
line. You can enter either uppercase or lowercase letters; Find is not case sensitive. Press ENTER after
you type the text to find in the entry box. If there are multiple hits
for your search, select the Next button.
- To update
a record listed, select the Edit
button. Sage 50 displays the original maintenance window, where you
can change information for the record.
- To create
a new record not listed, select the New
button. The window will open the appropriate Maintain window, where you
can enter a new vendor, customer, and so on.
- To rearrange
the list, select the Sort
button. You can choose to sort either alphabetically by the ID or name.
Numbers sort before letters.
- To choose a record, you can double-click it or
select it and click the OK button.
To use Smart Data Entry to list records
To set the entry fields for records in Sage 50, select Global
from the Options menu. In the Maintain Global Options
window, do the following:
- Automatically complete the name of the record
when you type with the nearest match. This can save keystrokes when entering
a record ID by preventing you from having to type the entire ID. For example,
in the following illustration, if you type GEN2, the 00-02 is filled in
automatically, and the GEN200-02 line is highlighted.
- Show the list of records available when the cursor
is positioned in the ID field by automatically displaying the list. This
means that you don't have to type or click to see the list.
To look up a transaction
From most task windows, you can open and edit previously entered transactions
by selecting the List
toolbar button. Sage 50 displays the corresponding list. You can either
double-click a specific transaction, or highlight it and select Open to open the original transaction
in the task window. Then, you can view the detail and edit it, if necessary.
- To search for
a transaction in a list, enter the desired information in the Search
for field. Then click Search. You can enter either uppercase or lowercase
letters; Search is not case sensitive.
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