Vendor Header Fields

How Do I...

Vendor header fields are located above the folder tabs of the Maintain Vendors window. This is where you enter lookup information about the vendor such as the vendor ID, name, and status.

Vendor ID: Use this field to create a unique internal ID for this vendor. If you leave the ID field blank, Sage 50 will create an ID based on the Name you enter (provided this option is selected in Global Options.) When entering transactions, you can use this field to call up information for the vendor. Or, you can use it to sort and filter reports.

Name: Enter the name of the new vendor (up to 39 alphanumeric characters) here. This name prints on checks and reports. This can be a company name or an individual's name.

Inactive:Select this checkbox to make this vendor inactive. Inactive vendors can be purged if they don't have any outstanding transactions. This helps to clean up your database. You can still create transactions for inactive vendors, but you'll get warnings when you do so. You can exclude inactive records from lists. This setting is in Global Options. You can use the Write Letters functionality to send letters specifically to your inactive vendors; for example you may want to see if they'll give you a discount if you start buying from them again.

Tip: If you want to make multiple vendors inactive, you can go to the Data Maintenance section of the System Navigation Center and click Make Records Inactive.

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