Suppliers

Why do I need to create supplier records?

You can purchase goods and services without adding suppliers to Sage 50 Accounting; however, we highly recommend that you add them :

Adding suppliers to Sage 50 Accounting saves time because you don't have to enter contact information every time you make a purchase. It's as easy as selecting the supplier from a list when entering a transaction.
A supplier list also allows you to track your purchases easily. For example, Sage 50 Accounting can remind you when a bill becomes overdue. You can also print reports on your purchases to analyze them.
Setting up your supplier as a contractor in a supplier record allows you to track their time using time slips. You can also print a number of time and billing reports for contractors. (Sage 50 Quantum Accounting)

One-time suppliers

When you record a bill without adding a supplier to the supplier list, you can use One-time Supplier instead of adding a new supplier name. Using the One-time Supplier:

Transactions appear in the All Transaction Detail and Purchase Transaction Detail reports under One-time Supplier.
Payment methods are limited to cash, credit cards, and cheques.

Quickly add a new supplier

Completing a full supplier record can take time, and it is best to set aside this activity when you have time in your schedule. However, Sage 50 Accounting allows you to add a new supplier quickly ("on the fly") to the program during a purchase, without going through the formal process of creating a new supplier record. You can always go back later into the supplier record to enter more information.

Finished doing business with a supplier

If the supplier is no longer distributing items you require, you can set the record to Inactive.

If you no longer require any details for this supplier , you can remove a supplier's record when:

There is a zero balance on the supplier's account.
The supplier's transactions in Sage 50 Accounting have been cleared.