Payroll Cheque Run
If you have many employees whom you pay on a regular basis, you do not have to issue paycheques one at a time. By processing payroll for some or all of your employees at once, you can save considerable time and effort.
Also if you want to issue paycheques in the next fiscal year or calendar year, you must have a service plan that includes payroll and turn on the option Allow transactions in the future.
Selecting employees in a payroll cheque run
When you first open the Payroll Cheque Run window, Sage 50 Accounting automatically selects the unpaid employees based on one or more of these filters:
- By Cheque Date or Period End Date. If you want to automatically select employees to be paid based on the period end date rather than cheque date, in the Payroll menu, check Use Period End Date. This option is unchecked if the cheque date is used.
If the selection is set up to use cheque date, the date in the Cheque Date box along with the Pay Period Frequency and Auto-select option determine who is selected on the list.
- By Pay Period Frequency. Employees can be selected based on the pay period frequency recorded in their employee record.
- Auto-select. If you want other employees to be visible for this payroll cheque run.
Processing a payroll cheque run
When you process a cheque run, you can accept or change the income and benefit amounts for each employee. The cheque date for the payroll run must be the same as the session date. However, if you want to issue paycheques with dates in the previous fiscal year, you must issue individual cheques, calculating taxes manually.
Before you can process a payroll cheque run, the following payroll linked accounts must be set up:
- Vacation Earned
- EI (expense and payable)
- QPIP (expense and payable - Quebec only)
- CPP (expense and payable)
- QPP (Quebec only)
If you are using payroll expense groups, ensure
that these accounts are set for every group.
If you are using departments,
you can also allocate payroll
amounts to multiple departments.