Before closing out the year, you need to make sure there is at least one backup of your company data and customized forms. To create a backup file, follow these steps:
Enter the name for the backup copy. Sage 50 offers a default file name that includes the current system date—for example, Bellwether Garden Supply-022503.ptb. You can change this if you like. Sage 50 backup files use the *.ptb file extension.
For increased security, avoid backing up data over existing backups.
You do not have to specify the location of your data files. Sage 50 locates these based on the company that is currently open.
Click OK.. The system displays the progress of the backup until it is complete.
Warning! Depending on the quantity of data, the backup process may take a while to complete. Be patient and do not interrupt the process. If you interrupt the backup process, you might corrupt the data.
Note: Sage 50 highly recommends that you make two or more company backup files, so be sure to create additional backups. To do so, just repeat the backup process outlined above.
Keep one file on hand so that you can retrieve old data or perform the year-end close process again in case you've made an oversight. For added security, store the second copy in a safe off-site location.