When pre-notes have been approved by your company and employees' financial institution, the approval status information is transmitted to your Sage 50 desktop application by the Sage 50 Direct Deposit administrator. Similarly, when direct deposit paychecks have been successfully processed, the administrator also transmits information about the funds withdrawn from your company account to cover direct deposit payroll processing.
You need to download the pre-note approval information so that you can generate Sage 50 Direct Deposit payrolls. You need to download the fee-payment information so that Sage can update your company general journal with a new entry. This entry is necessary so that you can properly reconcile your company bank account. To download both approval information and fee-payment information, you use the WebSync Wizard - Direct Deposit Confirmation window in pretty much the same fashion as you use to sync direct deposit pre-notes and paychecks.
Whenever your company and employee pre-notes are approved, your company is charged a fee for processing the notes. So when you download pre-note approval to your Sage 50 desktop, you also download fee-payment information. Downloading this information in turn creates a general journal entry reflecting payment.
The wizard checks for existing direct deposit information, following which the WebSync Wizard - Direct Deposit Confirmation window appears. This window displays the approved pre-notes, as well as the fee-payment entry made to your general journal. At the same time, the Sage 50 Web Transaction Center window appears, further confirming acceptance.
Once the pre-notes are approved, if you return to the Direct Deposit window, you will see that the Pre-Note Status box contains the word “Approved.” If you select one of the approved direct deposit employees in the Maintain Employees/Sales Rep window and then select the Direct Deposit tab, you will see that the Pre-Note Status box also contains the word “Approved.”
Following the successful completion of a direct deposit payroll transaction, you download fee-payment information to your Sage 50 desktop.
Note: To ensure that the Sage administrator has ample time to transmit the fee-payment information to your Sage 50 desktop application, you should always wait until the next calendar day following payday to sync the general journal entries.
The wizard checks for the fee-payment information, following which the WebSync Wizard - Direct Deposit Confirmation window appears displaying the entry made to your company’s general journal to reflect payment of the direct deposit fee.