Cost Code header fields are located at the top of the Maintain Cost Codes window. This is where you enter information about the project such as the cost ID, description, and status.
Cost ID: Enter an ID code to represent the specific task or item used in a job. For example, you can use C01, C02, and so on with C standing for cost and the number representing the task. Or, you can use a word that describes the cost, such as Lumber or Labor. Sage 50 will create an ID for you based on the Description you enter (provided this option is selected in Global Options).
Drop-down lists and reports list information numerically first and then alphabetically; therefore, a numeric cost code ID will make it easiest for you to access and keep track of your information. For example, it could be confusing if the cost code for the labor of installing electrical wiring came before the cost code for purchasing wood to build the frame of the building.
You cannot use commas, *, ?, or + in the code, nor can you use leading or trailing spaces. You can enter up to twenty characters. IDs are NOT case sensitive, so C01 and c01 would be considered the same cost codes.
How does Sage 50 sort Cost Code IDs?
Description: Enter a description of the phase. This description can be up to 30 characters long.
Inactive: If you plan to purge this cost code during year-end processing, select this check box. If you try to post any transactions to an inactive cost code, a message warns that the cost code is inactive. Important: After closing the fiscal year, cost codes that are not associated with existing phases or transactions and are tagged as inactive will be eligible to purge.