The following field information is intended to assist those who design reports for Sage 50 using Crystal Reports.
VENDOR.DAT is the vendor file. It contains a row (record) for each vendor. Most of the information below is entered or displayed in the Maintain Vendors window.
VENDOR.DAT has 16 keys, as follows:
0 = By VendorID
1 = By Name
2 = Unused (Related to eCheck)
3 = ByInactive + vendor ID
4 = ByInactive + vendor name
5 = By VendorRecordNumber. This key is usually used to link with other tables.
6 = By VendorID, by Vendor Name, and then by eMail address.
7 = By GUID
8 = ByZIP Code
9 = By Vendor Name
10 = By Inactive and then by Vendor Name
11 = By CustomField1
12 = By CustomField2
13 = By CustomField3
14 = By CustomField4
15 = By CustomField5
The following table shows the fields available in the VENDOR.DAT file and includes the type and size in number of bytes of each field.
|
Field Name |
Type |
Size |
Comment |
|---|---|---|---|
|
VendorID |
ZString |
20 |
Vendor ID entered in the Maintain Vendors window. This record ID is unique, but it can change (if Sage 50's Change ID feature is used). |
|
GUID |
UBinary |
GUID (Globally Unique Identifier) used for linking the Vendors table. |
|
|
Name |
ZString |
39 |
Vendor name entered in the Maintain Vendors window. |
|
VendorType |
ZString |
8 |
Vendor type entered on the General tab of the Maintain Vendors window. |
|
Contact |
ZString |
20 |
Contact name entered on the General tab of the Maintain Vendors window. |
|
PhoneNumber |
ZString |
20 |
Telephone 1 entered on the General tab of the Maintain Vendors window. |
|
FAXNumber |
ZString |
20 |
FAX number entered on the General tab of the Maintain Vendors window. |
|
FederalEIN |
ZString |
20 |
Tax ID # entered on the Purchases Defaults tab of the Maintain Vendors window. This is important if the vendor is a 1099 vendor. |
|
Unused_1 |
ZString |
20 |
Do not select or use this field. It is used by Sage 50 for internal reasons. |
|
Unused_2 |
Integer |
1 |
Do not select or use this field. It is used by Sage 50 for internal reasons. |
|
Integer |
1 |
The Use Standard Terms option on the Purchases Defaults tab of the Maintain Vendors window. 1 (TRUE) => use the standard sales payment terms set up in the Vendor Defaults window (not currently available in the table for GENERAL.DAT_AP). 0 (FALSE) => use payment terms set up for the specific vendor record (see below). |
|
|
GLAcntNumber |
ZString |
15 |
Default G/L expense account for all transactions entered in Purchases, Payments, and Write Checks windows that do not reference inventory items Tip: Use this field as a key into the CHART.DAT file. |
|
UnusedSalesTaxID |
ZString |
8 |
Do not select or use this field. It is used by Sage 50 for internal reasons. |
|
Balance |
Float |
The current balance due to this vendor. Note: This balance includes all unpaid invoices, including those entered in the future. |
|
|
VendorSince |
Date |
The Vendor Since date entered or displayed on the History Tab of the Maintain Vendors window. |
|
|
Purchases1 [1-42] |
Decimal |
12 |
Total purchases recorded for this vendor in the specified period. Period 1 = an internal field (do not use); Period 2 = Period 1 of the last closed fiscal year; Period 14 = for a 13th period, used by some companies; Period 16 = period 1 of this fiscal year; Period 30 = Period 1 of next fiscal year. |
|
Payments1 [1-42] |
Decimal |
12 |
Total payments recorded for this vendor in the specified period. Period 1 = an internal field (do not use); Period 2 = Period 1 of the last closed fiscal year; Period 14 = for a 13th period, used by some companies; Period 16 = period 1 of this fiscal year; Period 30 = Period 1 of next fiscal year. |
|
Typeof1099 |
Integer |
1 |
1099 Type option selected on the General tab of the Maintain Vendors window. Valid values are: 0 = None 1 = Interest 2 = Misc (Non-employee compensation) 3 = Rent 4 = Dividends |
|
LastInvoiceDate |
Date |
Last purchase invoice date recorded for this vendor. |
|
|
LastInvoiceAmount |
Float |
Last purchase invoice amount recorded for this vendor. |
|
|
LastPaymentDate |
Date |
Last payment date for this vendor. |
|
|
LastPaymentAmount |
Float |
Last payment amount paid to this vendor. |
|
|
Integer |
Number of days before invoice balance is due. Note: About Vendor Payment Terms: These are set up on the Purchases Defaults tab of the Maintain Vendors window. Terms fields listed below are used if the Use Standard Terms option is not selected (UseStdTerms => False). |
||
|
DiscountDays |
Integer |
Number of days early payment discount is available. |
|
|
DiscountPercent |
Float |
Discount percentage offered if paid early (within DiscountDays) |
|
|
CreditLimitNotUsed |
Float |
Credit limit your company has with this vendor |
|
|
UnusedCharge |
Integer |
1 |
Do not select or use this field. It is used by Sage 50 for internal reasons. |
|
TermsCOD |
Integer |
1 (True) => Cash on delivery payment term option is selected. |
|
|
TermsPrepay |
Integer |
1 (True) => Prepayment required term option is selected. |
|
|
TermsDaysIsActual |
Integer |
1 => Due on Day of Month payment term option is selected (DueDays is actual day of (next) month that invoice is due) 0 => Due in # Days payment term option is selected (DueDays is number of days before invoice is due). |
|
|
TermsDueAtMonthEnd |
Integer |
1 |
1 (True) => Due at end of month payment term option is selected. |
|
TermsUnused |
ZString |
Do not select or use this field. It is used by Sage 50 for internal reasons. |
|
|
IsInactive |
Integer |
The Inactive check box in the Maintain Vendors window. Valid choices include: True = if the vendor record is inactive. False = if the vendor record is active. |
|
|
CustomField0 |
ZString |
40 |
Data entered in first vendor custom field. Note: Custom(izable) field data is entered on the General tab of the Maintain Vendors window. Labels for vendor custom fields are set up on the Custom Fields tab of the Vendor Defaults window. To get the custom field names, you must use a custom formula. Tell me more about this. |
|
CustomField1 |
ZString |
40 |
Data entered in second vendor custom field. |
|
CustomField2 |
ZString |
40 |
Data entered in third vendor custom field. |
|
CustomField3 |
ZString |
40 |
Data entered in fourth vendor custom field. |
|
CustomField4 |
ZString |
40 |
Data entered in fifth vendor custom field. |
|
PhoneNumber2 |
ZString |
20 |
Telephone 2 entered on the General tab of the Maintain Vendors window. |
|
ShipViaCode |
Integer |
20 |
Identifies the number of default Ship Via option selected for this vendor on the Purchase Defaults tab of the Maintain Vendors window. Ship (via) methods are set up in the Inventory Defaults window. |
|
OurAccountWithThem |
ZString |
25 |
The Account # entered on the General tab of the Maintain Vendors window. It is the account number that this vendor uses to identify your company. |
|
VendorRecordNumber |
Integer |
This (internal) vendor field is used for linking purposes to other Sage 50 data tables. For more information, see Indexes and Their Uses above. This field is unique in the table and never changes. |
|
|
|
ZString |
64 |
Email address for this vendor. |
|
WebAddress |
ZString |
251 |
Web site address (URL) for this vendor. |
|
EmpRecordNumber |
Integer |
4 |
Default purchase rep ID associated with the vendor and selected on the Purchase Defaults tab of the Maintain Vendors window. |
|
FlagsFormDelivery |
UBinary |
Indicates how the current vendor wants to receive email forms. |
|
|
ReplaceItemIDForm0Pt |
Integer |
Do not select or use this field. It is used by Sage 50 for internal reasons. |
|
|
Shipments_AddrType |
Integer |
Indicates the type of address to use for shipments: mailing or remit-to address. (Sage 50 Premium Accounting and higher) Note: The default address is set in the Address Defaults window). |
|
|
PO_AddrType |
Integer |
Indicates the type of address to use for POs: mailing or remit-to address. Note: The default address is set in the Address Defaults window). |
|
|
Payments_AddrType |
Integer |
Indicates the type of address to use for payments: mailing or remit-to address. Note: The default address is set in the Address Defaults window). |
|
|
UsePaymentDefaults |
UInteger |
Defines whether the vendor should be using the defaults for Payment Settings. Note: This option is in the Maintain Vendors window, Purchase Info tab, Payment Settings section. |
|
|
DefaultPaymentMethod |
UInteger |
Defines the default Payment Method Record number that the vendor should use if the UsePaymentDefaults is FALSE. |
|
|
DefCashAcct_RecNum |
UInteger |
Default Cash Account Record Number to use for the vendor |
|
|
LastUpdateCounter |
Integer |
1 |
This increases incrementally when the vendor record is changed. |
|
LastSavedAt |
TimeStamp |
|
This time stamp indicates the last time the vendor was saved. |