The accounting method determines how Sage 50 handles General Ledger, Accounts Receivable, and Accounts Payable transactions.
In Accrual accounting, revenue is recorded in your general ledger as you invoice customers, and expenses are recorded in your general ledger when you receive bills from vendors, regardless of when cash is actually exchanged. This presents a truer picture of income and expenses for your Income Statement/Profit and Loss Statement. Most companies use this method.
Note: This does NOT mean that Sage 50 considers your customers' invoices to be paid. You will still be able to see how much money your customers owe you and enter their payments. The choice made here affects only your financial statements, such as your Income Statement/Profit and Loss Statement.
Businesses with inventory or that work on credit should use Accrual accounting. Some of the benefits are
You should use Accrual Accounting
In Cash-Basis accounting, revenue is recorded in your general ledger when cash (checks, money orders, or currency) is received, and expenses are recorded in your general ledger when paid. However, unpaid credit sales and purchases do not show on ledgers, which can present a misleading picture of income and expenses.
If you use cash-basis accounting, you may discover that the inventory valuation report does not agree with the general ledger account for inventory. This is because inventory uses the accrual method, while the general ledger is cash basis. This means that the inventory records will be updated to reflect unpaid purchases and sales, while the general ledger will not be updated until actual money changes hands.
Many small, service-type businesses (accountants, lawyers, consultants) like cash-basis accounting. There are three main benefits to this method.
Check with your accountant to determine the best accounting method for your type of business.
Note: You cannot track retainage or use the retainage feature in Sage 50 Quantum Accounting if you select the Cash-Basis method of accounting. How do I set up Sage 50 to track retainage?.
Warning! Once you choose the accounting method and complete the New Company Setup wizard, you cannot change it for this company.