Available in Sage 50 Quantum Accounting.
Notification rules determine when a notification should be sent, who it should be sent to, and what it should say. Notifications are sent within Sage 50 to the Sage 50 user or users that were specified in the rule. The notifications will appear in the My Notifications list.
Notifications can be used to notify usersif they need to know about the status or assignment of a transaction. If employees use My Inbox, notifications can be used as an additional way of letting them know that something has been assigned to them.
Examples of situations where you may want to set up a rule using a particular condition:
Tracking Status is changed to - The sales staff needs to be notified when sales orders are invoiced.
Note: Sales invoices would be given a particular status when they are applied to a sales order. This would trigger the notification to be sent.
Notifications can only be sent to other Sage 50 users and viewed in Sage 50. However, you can email a notification from the My Notifications list if you want to.
You should use notifications in the way that best works for your company. You may not need to use notifications at all. It's up to you.
You can set up notification rules to have notifications sent to specified users when:
Use the Set Up Notification Rules screen to set up these notifications.
Go to Maintain>Workflow>Notification Rules.
This screen can also be accessed from the Notification Rules list. To get to this list, go to Lists>Workflow Notifications>Notification Rules.
To create a new rule from the list, click the New button or the Add new notification rule link.
To view or edit an existing rule, select the rule in the list and click Open.
The types of transactions that have the Track It panel will be listed in the drop-list. Learn more about the Track It panel.
You can select any users or roles that have at least edit access to the transaction type you have chosen (for example, Quotes). For a role to appear in the list, at least one user in your company must be set up to use that role. You can select more than one user or role if you want to. Learn more about users and roles.
The statuses that were set up for the type of transaction selected will appear in this drop-list. You can select more than one status if you want to. Learn more about setting up Tracking Statuses.
All users that are set up for your company will appear in this list. You can select more than one user if you want to. Learn about setting up users in Sage 50.
If you want to create a rule that is very similar to an existing rule, you can copy the existing rule and then make changes to it.
If a rule is inactive, no notifications are sent when the rule conditions are met. This is useful if you want to temporarily stop sending certain notifications. Notifications will be sent if you make the rule active again. You may want to make a rule inactive instead of deleting it if you think you will use the rule again in the future.
Anyone who has Full Access to Workflow Notification Rules can add, edit, or delete notification rules.
When setting up security, this option is set under Company>Maintenance>Workflow Notification Rules. Learn more about setting up security.