Accounting Behind the Screens—Sales/Invoicing

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Edit a journal entry using Accounting Behind the Screens

Learn more about standard debit and credit entries in journal transactions

Display or hide G/L account fields in various task windows

Read the Accounting Behind the Screens overview

When you select the Journal button in the Sales/Invoicing window, Sage 50 displays the Accounting Behind the Screens window. You will see the corresponding journal entries for the sales invoice that will post to the General Ledger.

You can modify the transaction by changing the account IDs of certain journal distributions listed.

Two tabs appear depending on the type of information entered in the sales invoice.

Sales Journal tab: This tab appears for all sales invoices entered. Distributions for the invoice appear (for example, income and accounts receivable entries). If stock items, assembly items, labor items, or service items are selected as line items in the invoice, a cost of sales entry will also appear in the Sales Journal tab.

Note: You cannot edit "cost of sale" journal entries in the Accounting Behind the Screens window. To change this entry, you must return to the Sales/Invoicing window and select an alternate inventory item or change the inventory item G/L account defaults in Maintain Inventory Items.

Cash Receipts Journal tab: This tab appears if an amount paid is entered at the bottom of the sales invoice (indicating you have received payment from the customer).

For assistance with debits and credits, seeJournal Entry Distributions—Sales/Invoicing.

To return to the Sales/Invoicing window, select OK. Then, select Save or Print to record the invoice in the Sales Journal, Cost of Goods Sold Journal (if costed inventory items are used), and the Receipts Journal (if a direct payment is entered).