Transactions & Reporting > Purchases (Money Out) > Purchase Orders and Quotes > Enter a Purchase Order
Enter a Purchase Order
Before you can perform this task
Turn on the orders feature for vendors
If your vendor accepts direct deposits to their bank account, sign up with Sage 50 Accounting and set up your company and vendor record for direct deposits.
To enter a purchase order:
- Create a new purchase order. How?
- In the Home window, click Vendors & Purchases on the navigation pane.
- In the Tasks pane, right-click the Purchase Orders icon and select Create Order from the menu.
- Select the method of payment from the Payment Method list:
- Pay Later. Send payment to a vendor at a later date.
- Cash. Select the Paid from account from the list.
- Cheque. Select the Paid from account from the list and enter the Cheque No.
- Select a credit card that your company accepts.
- Direct Deposit. If your vendor accepts direct deposits to their bank account, select this payment method and a bank account from the Paid From list. In the Prepay Ref. No. box, enter a payment reference number for this direct deposit transaction. This number will also be used to identify this transaction when you upload the direct deposit file to your direct deposit service provider.
- Select a vendor from the Vendor list.
- In the Order No. box, enter the purchase order number.
- Enter a Date.
- (Optional) Allocate the entire transaction using the Project List menu.
- (Optional) Select the
location where you are
storing the items.
- In the Item Number column, click the arrow icon to open the drop down list and select an item or service. You can also click the magnifying glass icon to open the Search window for inventory and services.
- (Optional) If the selected vendor is associated with inventory items or services, only associated inventory items and services appear in the drop down list. If you want to view all your inventory items, click Show all inventory items. Then, click Show inventory items associated with ... to return to viewing only associated items and services.
- In the Order column, enter an amount.
- (Optional) If the selected vendor uses a unit of measure, you can select the vendor's unit from the list. You must first create the association between the vendor and the inventory item or service as well as define the vendor unit in the Inventory and Vendors window.
- When you have finished making additions or changes to the purchase order, select either Process or Print & Process.
To enter a purchase order for a vendor who is not included in your vendor list, you can add a record "on the fly". If you select <One-time vendor>, Sage 50 Accounting changes the transaction to an invoice.
Note: If you have already set up associations between vendors and inventory items and services in the Inventory and Vendors window, either the last purchase price or current purchase price is used in the order. The current purchase price is dependent on the effective date indicated in the Inventory & Vendors window.