Employees > Employee Records > Enter Historical Deductions, Pensionable Earnings, and Paycheques for Employees
Enter Historical Deductions, Pensionable Earnings, and Paycheques for Employees
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Make sure that you have added all of your employees to Sage 50 Accounting.
To add deductions and paycheques for employees in History mode:
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- Open each employee record.
How?
- In the Home window, click Employees & Payroll on the navigation pane.
- In the Tasks pane, right-click the Employees icon and select Modify Employee from the menu.
- Select an employee from the list and click OK.
- Enter the cumulative calendar year-to-date earnings, deductions, pensionable earnings, and expenses information for each employee as of the earliest transaction date in the Historical Amount columns on the tabs.
- Click Save and Close.
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- Open the account record for Payroll Advances.
How?
- In the Home window, click Company on the navigation pane.
- In the Accountant's Tasks pane, right-click the Chart of Accounts icon and select Modify Account from the menu.
- Select an account from the list and click OK.
- On the Account tab, type in this account's opening balance.
- Click Save and Close.
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Note: You can generate a summary employee report (select the Include Historical Difference check box in the Modify Report window) to display the outstanding account balances
- The opening balance of the Payroll Advances payroll-linked account mentioned in step 2 should be the same as the total payroll advances as of the earliest transaction date.
- The opening balance of the Vacation Payable payroll-linked account in the Accounts window should be the same as the total vacation pay owed to employees.
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If payroll is the last historical information you need to enter into your company, then complete the steps to finish entering history.
Note: Once you finish entering history, you will not be able to change any of the historical boxes. Make sure all of the information is correct before proceeding.