Employees > Payroll > Submitting Direct Deposit Files

Paying Vendors and Employees with Direct Payments or EFT Direct

ClosedBefore you can perform this task
ClosedTo process payments with Direct Payments:
ClosedFor payroll
  1. Open the Upload Direct Deposit File window.
    2. ClosedHow?
    1. In the Home window, click Employees & Payroll on the navigation pane.
    2. In the Related Tasks pane, click the Upload Direct Deposit icon.
  2. Select the paycheques you want to submit by entering the following information:
    1. In the Status box, choose one of the following:
      • All. Displays all cheques
      • Uploaded. Only those cheques that have been previously generated
      • Not Generated. Only those cheques that have never been generated.
    2. Enter a date range.
    3. Click Display.
  3. In the list, in the checkmark column, select the cheques to be included in the direct deposit upload file.
  4. Click Upload.
  5. In the authentication window, enter your company information and password and click Upload.

    6. A message then informs you that Sage 50 Accounting has uploaded a direct deposit file to your service provider. In the message box, you can click on the hyperlink to log on to the service provider's web site to review your uploaded files.

ClosedFor vendor direct deposits
  1. Open the Upload Vendor Direct Deposit Transactions window.
    2. ClosedHow?
    1. In the Home window, on the File menu, select Import/Export, Upload Direct Payments, and then Vendor Direct Deposits .
  2. In the Transaction Type section, select a transaction type based on the vendor's bank account information that was recorded in the vendor's record.
    • $CAD bank accounts in Canada. Your vendor has a Canadian bank account that only accepts Canadian dollars.
    • $USD bank accounts in Canada. Your vendor has a Canadian bank account that only accepts US dollars.
    • $USD bank accounts in the US. Your vendor has a US bank account that only accepts US dollars.
  4. In the Select Transactions section, from the Show list, select whether you want to see all transactions (uploaded and those not yet uploaded), only uploaded transactions, or only those transactions that have not been uploaded.
  5. Enter or select a date range for the transactions you want displayed.
  6. If you are working in multi-user mode, click Refresh to get the latest list of transactions. (Sage 50 Premium Accounting).
  7. Select the transactions you want to upload.
  8. Click Upload.
  9. Log on to your payment service provider account.

    10. A message then informs you that Sage 50 Accounting has uploaded a direct deposit file to your service provider. In the message box, you can click on I want to manage my uploaded transactions online to log on to the Sage 50 Accounting service provider's web site to edit your uploaded files.

    You can only delete uploaded transactions at the service provider's web site.

ClosedTo upload a direct deposit file using Sage 50 EFT Direct:
ClosedFor payroll
  1. Open the Upload Direct Deposit File window.
    2. ClosedHow?
    1. In the Home window, click Employees & Payroll on the navigation pane.
    2. In the Related Tasks pane, click the Upload Direct Deposit icon.
  2. Select the paycheques you want to submit by entering the following information:
    1. In the Status box, choose one of the following:
      • All. Displays all cheques
      • Generated. Only those cheques that have been previously generated
      • Not Generated. Only those cheques that have never been generated.
    2. Enter a date range.
    3. Click Display.
  3. In the list, in the checkmark column, select the cheques to be included in the direct deposit upload file.
  4. Click Upload.
  5. Selecting a processing date in the EFT window to determine when the bank will deposit funds in the employees' accounts.
    1. Use Transaction Date: The bank will deposit the funds on the selected date.
    2. Use Funds Available Date: Use this option if your employees will be paid on a future date.
  6. Sage 50 Accounting increases the Creation No. each time you create a file. If you are recreating a previous file, enter the file's number.
  7. Sage 50 Accounting fills in the Creation Date automatically. If your bank requires a specific date, enter the date.
  8. Click Next.
  9. Save the file on your computer. Copy the location of your saved file by highlighting it and pressing CTRL+C.
  10. Follow your banking institution's instructions for uploading the file.
ClosedFor vendor direct deposits
  1. Open the Upload Vendor Direct Deposit Transactions window.
    2. ClosedHow?
    1. In the Home window, on the File menu, select Import/Export, Upload Direct Payments, and then Vendor Direct Deposits .
  2. In the Transaction Type section, select a transaction type based on the vendor's bank account information that was recorded in the vendor's record.
    • $CAD bank accounts in Canada. Your vendor has a Canadian bank account that only accepts Canadian dollars.
    • $USD bank accounts in Canada. Your vendor has a Canadian bank account that only accepts US dollars.
  4. In the Select Transactions section, from the Show list, select whether you want to see all transactions (uploaded and those not yet uploaded), only uploaded transactions, or only those transactions that have not been uploaded.
  5. Enter or select a date range for the transactions you want displayed.
  6. If you are working in multi-user mode, click Refresh to get the latest list of transactions. (Sage 50 Premium Accounting).
  7. Select the transactions you want to upload.
  8. Click Upload.
  9. Selecting a processing date in the EFT window to determine when the bank will deposit funds in the employees' accounts.
    1. Use Transaction Date: The bank will deposit the funds on the selected date.
    2. Use Funds Available Date: Use this option if your employees will be paid on a future date.
  10. Sage 50 Accounting increases the Creation No. each time you create a file. If you are recreating a previous file, enter the file's number.
  11. Sage 50 Accounting fills in the Creation Date automatically. If your bank requires a specific date, enter the date.
  12. Click Next.
  13. Save the file on your computer. Copy the location of your saved file by highlighting it and pressing CTRL+C.
  14. Follow your banking institution's instructions for uploading the file.

    15. You can only delete uploaded transactions at the service provider's web site.

What do you want to do?

Upload a pre-authorized debit file

Email a direct deposit stub to an employee

Print an employee direct deposit stub

Published: June 21, 2016
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