Setup Guide: Entering Opening Balances for Unpaid Vendor Invoices

When you setup Sage 50 Accounting, you need to enter unpaid vendor sales invoices into the system. You can do this before or after you enter opening balances for your accounts.

To enter unpaid vendor invoices:

From the Setup menu, select Setup Guide, and then select Vendors.
Enter the name and contact information for a vendor, if you haven't done so.
In the Balance Owing column for that vendor, click $0.00. The vendor's record will be displayed.
On the Historical Transactions tab, click Invoices, enter information about the invoice such as the invoice number and amount, and then click Record.
Click Save and Close, and then click Close again.

Note: The grand total of all unpaid invoices must be the same as your Accounts Payable opening account balance. If the amounts are different, and you try to exit this window, Sage 50 Accounting asks you how you want to proceed. You can either:

Return to the Vendors window so that you can double-check each vendor's balance owing
Leave everything as is because you will be entering more invoices later
Confirm that the total balance owing for unpaid invoices is correct. If you select this option, Sage 50 Accounting will automatically update your Accounts Payable balance so that it matches the total balance owing for unpaid invoices.