Record a Purchase from a Supplier

Before you can perform this task:

To record a purchase from a supplier:

1. Create a new bill. How?
   1. In the Home window, in the Banking & Other Activities section, click Record Purchases.
2. Select the method of payment from the Payment Method list:
   • Pay Later. Pay a supplier at a later date.
   • Cash. Select the Paid From account from the list.
   • Cheque. Select the Paid From account from the list and enter the cheque No.
   • Select a credit card that your company accepts.
   • Direct Deposit. If your supplier accepts direct deposits to their bank account, select this payment method and a bank account from the Paid From list. In the Direct Deposit No. box, enter a payment reference number for this direct deposit transaction. This number will also be used to identify this transaction when you upload the direct deposit file to your direct deposit service provider.
3. Select or enter a supplier name in the Supplier box.

Note: If you plan to do business with this supplier only once and don't want to add the name to your list of suppliers, you can select One-time supplier from the list in the Supplier box. For these suppliers, you must pay the bill immediately (the Pay Later option is turned off).

4. In the Bill box, enter the bill number.
5. Enter a Date.
6. Enter the purchase information about the goods or services being sold:

Add an item from your price list

1. From the list in the Item Number column, select the goods or services you are buying, and enter the quantity bought.
2. You can add or change amount or type of sales tax charged per item, or add or change amount of sales tax charged for entire invoice.

Add an item you have not recorded on your price list

1. In the Quantity column, enter the number of goods or services you are buying.
2. In the Item Description column, enter the description of the goods or services you are buying.
3. In the Price column, enter the unit price of the item you are buying.
4. In the Tax column, click the List button and select the type of sales tax you are being charged.
7. If you have not entered early payment terms in this supplier's record, you can enter a discount percentage or early payment terms for this bill.
8. When you have finished making additions or changes to the bill, select either Process or Print & Process.

 What additions or changes do you want to make?

Add or change billing information on this invoice

Produce a copy of this invoice for the vendor

Change the form settings for invoices

Improve your invoicing productivity